Administrative Assistant Job at Cbc Trans Llc, Billerica, MA

QTF1M0liUUUxdXhtOUpMMFQ4TWhGbDVwVHc9PQ==
  • Cbc Trans Llc
  • Billerica, MA

Job Description

Job Description

Job Description

Benefits/Perks

  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job Summary
We are currently seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties including but not limited to, experience with School Bus Transportation Contracts, and QuickBooks invoicing and Contracts for Out of District Students Transportation and Mckinney Vento Students. This position can be partially or Fully Remote and you will be working closely with our team to ensure smooth operations and accurate financial management.

Responsibilities
- QuickBooks Invoicing Monthly or whenever necessary:
- Create and send invoices to clients using QuickBooks.
- Track payments and follow up on overdue invoices.
- Maintain accurate records of all invoicing and payments.
- Initiate Contact with School Districts regarding Potential Contracts and Bids.
- Manage Students and Drivers Schedules for proper shift coverage.

- Administrative Duties:
- Manage and respond to emails and phone calls.
- Schedule and coordinate meetings and appointments.
- Prepare and maintain spreadsheets, reports, and other documents.
- Assist in managing company files and records.
- Handle other administrative tasks as needed to support the team.

- General Support:
- Provide support to other team members as needed.
- Assist in streamlining office processes and improving efficiency.

Other Responsibilities
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
Qualifications
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects

Flexible work from home options available.

Job Tags

Part time, Work at office, Remote work, Flexible hours, Shift work,

Similar Jobs

HCA Florida Fort Walton-Destin Hospital

Patient Transporter Mixed Shift Job at HCA Florida Fort Walton-Destin Hospital

 ...Description IntroductionDo you have the career opportunities as a(an) Patient Transporter you want with your current employer? We have an exciting opportunity for you to join HCA Florida Fort Walton-Destin Hospital which is part of the nation's leading provider of healthcare... 

Confidential

Chief Compliance Officer (CCO) Job at Confidential

 ...providing strategic guidance on local, state, and federal governmental requirements for financial institutions, with a focus on KYC, BSA, AML, and OFAC. This role involves acting as the direct supervisor of the company's Regulatory Compliance and Financial Crimes Compliance... 

Onin Staffing

Electrician Job at Onin Staffing

 ...Job Description Overview: Onin Staffing is looking for a skilled Electrician for the Bessemer area. Requirements: Must have Journeyman-level experience or higher in industrial and/or commercial electrical work. General Job Description: Skillfully bend conduit... 

52X Consulting LLC

Intermediate Interior Designer Job at 52X Consulting LLC

 ...Leading full service design firm expanding their Miami Studio, specializing in ultra-luxury residential and hospitality design, is seeking a full time Intermediate Interior Designer to grow their team. Projects range from 5 Star hotels in Rotterdam and Italy to luxury... 

Harris Funeral Home Inc

Funeral Assistant Job at Harris Funeral Home Inc

 ...Job Description Job Description We currently have a full time opening for a Funeral Services Assistant at Chatman-Harris Funeral Home. This is an opportunity to join the funeral industry in a friendly, family owned environment. The successful candidate will...