Job Description

Spectrum Center Schools and Programs, located at 15650 Pipeline Ave, Chino Hills, CA 91709, is looking for an Administrative Assistant to join our award‑winning Special Education team. This role supports the smooth operation of the school by handling a variety of administrative and office‑management duties while working closely with the Office Manager and Program Director. Responsibilities Assisting with receptionist and front office functions, including answering and directing phone calls, arranging conference calls, welcoming visitors, and ensuring professional interactions. Handling incoming and outgoing mail, including receiving and routing courier packages, distributing internal mail, and preparing outgoing correspondence, email, and faxes in a timely manner. Supporting purchasing, stocking, and maintenance of office and school supplies to keep resources and equipment in good working order. Copying correspondence, reports, and other materials as needed for school operations and instructional support. Organizing and maintaining school and office files, ensuring documents are accurate, accessible, and stored per policy and compliance standards. Coordinating special projects such as employee mailings, flyer distribution, and student or parent communications. Completing administrative tasks assigned by the supervisor to maintain efficient and effective school operations. Preparing reports, records, and documentation—including accounting, personnel, student, and operational data—accurately and on schedule. Participating in school events and activities, providing administrative support to staff, students, and visitors as needed. Assisting with additional responsibilities or projects as assigned, staying flexible to meet the evolving needs of the school community. Qualifications High school diploma or equivalent with passage of basic skills test. Minimum 1 year prior experience in an administrative support role, preferably in an education program setting. Proficiency in reading, writing, analyzing, and interpreting detailed reports and business correspondence. Experience in record keeping and data management, including database and spreadsheet development and maintenance. Knowledge of special education services, especially for students with autism or behavior challenges, preferred. Ability to prioritize tasks, meet deadlines, and maintain organization and attention to detail. Ability to remain calm and act independently during emergencies. Strong presentation skills and the ability to respond to questions from staff, students, parents, partners, and the public. Motivational and flexible with changing priorities and new initiatives. Advanced oral and written communication, conflict resolution, multitasking, problem‑solving, and decision‑making skills. Well‑versed in relevant technology, including computers, Microsoft Office Suite, database entry, and basic office equipment. Perks and Benefits Comprehensive Medical, Dental, and Vision Plans Free Telehealth and Virtual Counseling Sessions Free Health Advocacy Services and 24/7 Nurse Line Company‑Paid Life & Disability Insurance Company‑Paid Employee Assistance Program Flexible Spending and Health Savings Accounts Personal Protection Insurance Plans Legal Services Insurance Pet Health Insurance Accrual‑Based Paid Time Off School Hours and Paid Holiday Schedule Extensive Personal and Life Event Paid Leave Policy 401(k) Retirement Saving Plan Perks at Work Employee Discount Program Opportunities for Growth & Development And So Much More! If you’re ready to start making lasting impacts on students’ lives and contribute to a brighter future, this is your chance! Desired Attributes Detail Oriented – capable of carrying out tasks with the necessary detail to complete them well. Team Player – works well as a member of a group. Motivation and Desire to Impact – inspired to contribute to project or organizational success. Education – associate’s degree or better in a related field of study. Experience – experience; licenses & certifications. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Chancelight

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