Job Description

Job Overview: The Facilities Officer provides facilities administration and facilities management services to all branches and administrative offices in the Pittsburgh region. Qualifications: High School Diploma/GED required with five years of experience in facilities or property management. Bachelor's Degree preferred with a minimum of three years property management and/or facilities management experience required. Real Property Administration (RPA) Designation preferred. Two year of management experience strongly preferred. Ability to work independently. Exceptional analytical skills. The ability to manage multiple projects while maintaining exceptional organizational skills. Strong oral and written communication skills required. Must have and maintain a valid PA driver's license throughout employment. Proficiency in Microsoft Office, Outlook, Excel and PowerPoint Principle Activities and Duties: Directs all Pittsburgh maintenance technicians that includes scheduling, monitoring facilities activities while providing supervisory oversight for various Bank facilities. Facilitate weekly meetings with the maintenance technicians and correct issues that arise including the approving of supply and material purchases. Manages the key/lock system for the Pittsburgh division including quarterly audits, key distribution (to employees and service providers), and re-keying of locations when keys are lost/stolen. Understand and oversee the work performed by outside service providers including but not limited to janitorial, snow removal, landscaping, HVAC, plumbing, electrical service, and pest control. Reviews electronic work orders received from branches and departments, delegate/ schedule accordingly. Responds to facilities issues by placing service calls to appropriate vendors and providing follow-up to assure the appropriate scope of work has been assessed and completed. Responsible for receiving and coordinating after-hours emergency call responses for the Pittsburgh division. Strong knowledge of facilities with the ability to conduct interviews for potential contractors and service providers while assisting in the bid process and final selection of contractors. Responsible for creating the following budgets: Occupancy (for all branches and loan centers), Pittsburgh Facilities; and preparing monthly budget variance reconciliation reports for each cost center. Assist with new construction projects by ordering accessories/equipment and coordinating final installation of all accessories and equipment in the Pittsburgh division. Conduct annual training and practice evacuation drills for Pittsburgh locations. Direct maintenance and inspection of all fire/life safety equipment, elevators, and backflow prevention devices for the Pittsburgh division.

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