Position: Inventory Coordinator
Location: Apex, NC (On-site)
Department: Inventory and Planning
Reports to: VP of Planning
About Mary Square
Mary Square is a women-owned lifestyle and apparel brand inspiring women to live their yes. We offer apparel, statement jewelry, and meaningful gifts designed to uplift and connect. With bold original artwork and a passion for quality, we proudly serve over 4,000 boutiques across the U.S. As we continue to grow, we’re seeking a detail-driven Product Coordinator to support our Gift & Jewelry Product Development team and bring our collections to life.
Position Summary
The Inventory Coordinator supports the Planning team by managing purchase orders, tracking production, proofing product data, and assisting with inventory reviews across apparel, gift, and jewelry. This role works closely with Planning, Operations, and Product to make sure orders, vendors, and inventory flow are accurate and on time.
Responsibilities:
Accounts Payable and Purchase Orders
· Use forecast files to fill in order quantity into line plans (including size allocations for apparel)
· Create PO import files and distribute for review and upload
· Check Purchase Orders for Accuracy after import
· Issue Purchase Orders in Sage
· Monitor and modify POs to reflect changes such as pricing or additional charges
Production Tracking and Vendor Communication
· Track production timing and confirm delivery dates with suppliers
· Follow up on production status, alerting the team to any delays or roadblocks
· Lead the weekly production tracker call for Jewelry and Gift, reviewing PO status
Vendor Onboarding and Setup
· Introduce new vendors and ensure they understand company processes
· Distribute onboarding packets and set up vendors in Apprise and Sage
· Act as point of contact for onboarding questions
Catalog and Product Data Proofing
· Ensure product data accuracy across all systems
· Proof Catalogs for product data for accuracy
· Work with Product and Data teams to correct discrepancies
Inventory and Operations Support
· Partner with VP of Planning on Inventory Support Tasks (TBD)
· Generate order cancellation report and cancel orders as directed by VP of Planning
· Build containers and shipments in Apprise and apply container and air shipment charges
· Collect all documents and HTS codes for customs clearance
· Processing collegiate licensing applications.
Compliance
· Obtain and assign HTS codes for new piece types
· Review current HTS codes to confirm accuracy and compliance
· Maintain HTS spreadsheet and ensure codes are kept accurate in Apprise
Qualifications
• Bachelor’s degree in Business, Fashion Merchandising, or related field preferred
• 1–3 years of experience in product coordination, inventory, merchandising, or related role within fashion/lifestyle industry
• Highly organized with keen attention to detail
• Strong communication and collaboration skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with product management software a plus
• Ability to multitask and meet tight deadlines in a fast-paced setting
• Familiarity with textiles, materials, and production processes is a plus
• Passion for lifestyle products and a keen eye for trends
...Job Type Full-timeDescriptionWe are seeking a creative and strategic Content Creator & Social Media Manager to lead the planning, production, and editing of high-quality video content, while also managing our social media presence. This role is ideal for someone who thrives...
...around your schedule?Language Service Agency is seeking dependable and experienced on-call interpreters fluent in English and Portuguese . In this role, you will provide critical language support during peak times, special projects, or to cover absences. The position...
...years ago, later transitioning to and perfecting workforce and entry-level housing products. Between our 40 team members, we bring together... ...support tasks; review and approve their outputs. Cash and Bank Reconciliation Perform monthly bank reconciliations for all...
...Job Description Job Description Project Manager for a well-known, medium-sized, General Contractor that specializes in a number of... ...Restaurants, etc. 3. Strong knowledge of construction processes, materials, and legal regulations. 4. Excellent leadership and team...
...restaurant. The busser may also be required to assist in running food and beverages to guests refilling beverages, and helping out... ...be occasionally required to stoop, kneel, crouch, or crawl and taste or smell. One must regularly lift and/or move up to 50 pounds and...