Job Description

Job Description

Source One Technical Solutions is seeking a highly organized Office Coordinator to serve as the first point of contact for a global experience management company based in Provo, Utah

Position: Office Coordinator

Company: A Leading Experience Management Company

Location: Provo, UT, United States

Work environment: In-person

Expected pay amount: $22.00 - $28.00 USD Per Hour

Schedule: Full Time, 40 hours per week

Assignment length: 12 month contract with a likely extension

Job description:

In this role, you will ensure the smooth daily operation of the office by managing logistics, supplies, guest services, and vendor coordination while supporting site events and workplace initiatives. You'll be a key point of contact for internal teams and visitors, proactively enhancing the employee experience and maintaining a high standard for the office environment.

As Office Coordinator, you will:

• Support site operations, events, and executive visits with strong awareness of schedules and logistics.
• Manage office supply inventory, deliveries, vendor screening, and parking logistics.
• Coordinate real estate and workplace experience (WX) projects and provide onsite support.
• Oversee front desk reception, guest check-in, badging, and general office cleanliness.
• Book conference rooms, transportation, and meals; maintain knowledge of local venues.
• Utilize office technologies (Zoom, Envoy, Coda, ticketing systems) and troubleshoot as needed.
• Identify and escalate facilities needs; proactively improve the employee experience.

Requirements:

• 1–2 years of experience in office administration
• Strong ability to manage multiple projects simultaneously
• Proven capability to lead projects with minimal supervision
• Highly detail-oriented and exceptionally organized
• Flexible and adaptable to last-minute changes
• Excellent interpersonal and communication skills
• Confidently engages with customers and collaborates effectively across all levels of the organization
• Demonstrates a strong sense of urgency and responsiveness to ensure timely resolutions and maintain workplace efficiency
• Committed to fulfilling the full duration of the contract role
• A bachelor’s degree is preferred

Commitment: This is a full-time, ongoing contract position. It will be onsite and available to candidates local to the Provo, UT area.

We value diversity and are an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ Corp-to-Corp.

Questions you'll be asked:

• Are you comfortable with the pay range, location, and schedule for this role?
• Are you comfortable with the pay range, location, and schedule for this role?
• This role involves managing logistics, supply inventory, and front desk operations. Can you share an example of how you've handled similar responsibilities in the past?
• You’ll be coordinating workplace events and executive visits—how do you stay organized and manage shifting priorities under tight deadlines?
• What experience do you have with tools like Zoom, Envoy, Coda, or ticketing systems?
• This position requires high levels of interaction across teams and with external visitors. How would you describe your communication style and approach to customer service?
• Are you comfortable handling unexpected issues that arise in the office (e.g., vendor delays, facilities needs) and escalating them appropriately?

Job Tags

Hourly pay, Full time, Contract work, Ongoing contract, Work at office, Local area, Visa sponsorship, Flexible hours, Shift work,

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