Job Description

Location: Lombard, IL

Salary: $60,000 Per Year

Direct Hire!

Job Summary : We are looking for an experienced and organized Office Coordinator to join our growing demolition company. The ideal candidate will be responsible for managing the daily administrative operations of our office, supporting field and project staff, and ensuring the smooth and efficient running of all office functions.

This role plays a key part in coordinating between the office and job sites, maintaining compliance, and keeping the business organized and on track.

Key Responsibilities:

Oversee general office operations including supplies, equipment, and maintenance

● Support project managers and field staff with document preparation, scheduling, and reporting

● Submit all monthly Pay Applications to GCs, including subcontractor required documents

● Maintain and track project documentation including permits, submittals, contracts, change orders, and compliance forms

● Coordinate vendor and subcontractor documentation (COIs, W-9s, lien waivers, subcontracts, etc.)

● Manage expense reports, receipts, and accounts payable/receivable tasks

● Assist with payroll preparation, timesheet collection, and job cost coding

● Handle onboarding paperwork, certifications, and records for field employees

● Serve as liaison between the office, field teams, clients, and subcontractors

● Ensure safety compliance records and OSHA logs are up-to-date and accurate

● Assist with scheduling inspections, deliveries, and equipment rentals

● Help plan company meetings, safety trainings, and team events

Qualifications:

● Previous experience as an Office Coordinator required

● Strong understanding of construction terminology, workflows, and documentation

● Excellent organizational, multitasking, and problem-solving skills

● Proficiency with MS Office Suite (Word, Excel, Outlook), QuickBooks, and construction management software (e.g., Procore, Buildertrend, or similar)

● Exceptional written and verbal communication abilities

● Ability to manage competing priorities in a deadline-driven environment

● Knowledge of construction compliance and safety requirements is a plus Education and Experience:

● Associate’s or Bachelor’s degree required, in Business Administration or Construction Management preferred

● 3–5 years of experience in office management, required, preferably in a construction or contracting firm Working Conditions:

● Office-based with occasional visits to job sites as needed

● Standard business hours with flexibility during project deadlines or peak seasons

About Trova Advisory Group

Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today's workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment.

Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status.

We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at trova@gotrova.com Include the nature of your request and your contact information, and we will be happy to assist you.

Trova Advisory Group offers a comprehensive benefits package offering Medical, and Dental benefit options to all eligible employees.

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