Job Description

Why Join ACI?

ACI is proud to be an Employee Stock Ownership Plan (ESOP) company , which means when you join our team, you also become an owner. Being part of an ESOP provides employees with a direct stake in the success of the company—your contributions help drive growth, and you share in the rewards. This ownership culture fosters collaboration, accountability, and long-term commitment, creating a workplace where your efforts have a lasting impact.

As an employee-owner at ACI, you are part of a supportive team that values professional development, shared success, and long-term financial security. Together, we are building a company where every voice matters and every team member benefits from the collective achievements of the organization.

Position Summary

The Project Administrator plays a key role in supporting project operations by providing administrative and accounting assistance to the Sales [LW1] and finance teams. This position is responsible for setting up new jobs, maintaining accurate job records, and processing daily billing. The role also includes verifying and setting u commissions, resolving open orders, and ensuring smooth project closeout with complete and accurate documentation.

Essential Duties and Responsibilities

• Collaborate with the Sales Team [LW2] to ensure smooth day-to-day project operations.
• Set up new projects in the ERP system and CRM program with complete and accurate information and required documentation.
• Prepare, process, and distribute daily customer invoices and related financial records.
• Verify all order commissions with a high level of accuracy.
• Investigate and resolve open order issues, including discrepancies, delays, and missing details.
• Assemble and organize Operations & Maintenance (O&M) manuals for project closeout.
• Maintain well-organized and up-to-date electronic project files and records.
• Communicate professionally with vendors, subcontractors, and internal teams to gather and confirm project information.
• Ensure compliance with company policies, contract requirements, and project deadlines.

Qualifications

• Associate degree in project administration, business administration, accounting, or equivalent experience preferred.
• Previous experience in project administration, accounting support, or a related field strongly preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Experience in billing, commission tracking, or order management processes is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project/accounting software.
• Strong analytical, problem-solving, and research abilities.
• Excellent written and verbal communication skills.
• Ability to work independently as well as collaboratively with cross-functional teams and external partners.

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