Job Description
Salary: $20.69 - $28.10 Hourly
Location : Cudahy, WI
Job Type: Full-Time
Job Number: 00099
Department: Public Works
Opening Date: 11/05/2025
Closing Date: Continuous
Summary Department: Public Works
Exempt: No
Reports To: Director of Public Works & Engineering
The Department of Public Works Administrative Assistant supports the administrative and customer service functions of the Public Works and Engineering Departments. Under the direction of the Director of Public Works & Engineering, this position is responsible for effective communication with residents, coordination with field staff and administrative responsibilities related to the City's work order & asset management system, as well as the invoicing, payment processing and permitting system(s).
Age 18 years of age or older.
Work Hours Full - time 40 hours per week Monday through Friday. Generally, 7:30 a.m. to 4:30 p.m.
Benefits Wisconsin Retirement Fund, health, dental, vision, life and disability insurance, sick, holiday and vacation days. This is a non-union, non-exempt position. Wages are determined by the Common Council on an annual basis based on performance and skill.
Essential Duties and Responsibilities The following duties are normal for this position. These are not intended to be all-inclusive. Other duties may be assigned as required.
Administrative Operations - Prepare work orders for field personnel and maintain records.
- Assist with correspondence, reports, bidding documents and preparation of special assessments.
- Process requisitions, purchase orders, claims, invoices and prepare billing as required.
- Assist with meeting minutes and project specifications as needed.
Customer Service - Respond to public inquiries and provide accurate information via phone, email, and in-person.
- Schedule service requests, maintain records, and ensure appropriate follow-up as required.
- Serve as frontline backup for other City Departments as required (Inspection, Clerks office, etc.)
Financial and Record Management - Assist with document management.
- Support budget monitoring and provide financial data to the Director of Public Works & Engineering.
- Coordinate with external auditors for financial reviews and compliance checks.
Qualifications Experience - Experience in an administrative role with direct customer contact preferred, but not required.
Education and Certifications - High School Diploma required.
- Certificate(s), associate or bachelor's degree in bookkeeping, accounting, business or public administration or closely related field preferred but not required.
- Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position will also be considered.
Knowledge, Skills and Abilities - Proficient in Microsoft Office suite of software.
- Excellent communication skills, both written and verbal.
Physical Demands & Working Conditions - Predominantly indoor office environment.
- Occasionally required to lift and carry up to 20 pounds.
- Normal office equipment usage such as computer, scanner, and telephone.
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LIFE: CITY PAYS PREMIUM FOR BASIC LIFE COVERAGE ON EMPLOYEE
HOLIDAY: EMPLOYEES OF THE CITY OF CUDAHY RECEIVE 10 PAID HOLIDAYS ANNUALLY
PERSONAL DAYS: AFTER ONE YEAR OF EMPLOYMENT - EMPLOYEE WILL RECEIVE THREE PERSONAL DAYS EACH YEAR
SICK LEAVE: ELIGIBILITY FOR SICK LEAVE BEGINS AFTER SUCCESSFUL COMPLETION OF THE PERFORMANCE PERIOD OF EMPLOYMENT WITH THE CITY.
NEW EMPLOYEES CONTINUE TO EARN 8 HOURS PER MONTH DURING THEIR FIRST 4 YEARS OF SERVICES.
MEDICAL: CITY CURRENTLY PAYS THE PREMIUM FOR A MEDICAL BENEFIT PLAN FOR EMPLOYEES AND THEIR FAMILIES UP TO THE MAXIMUM ALLOWABLE BY LAW
AFTER 4TH YEAR, SICK LEAVE EARNED IS 4 HOURS PER MONTH TO A MAXIMUM OF 360 HOURS
VACATION: AFTER ONE FULL YEAR OF SUCCESFUL EMPLOYMENT -
EMPLOYEE SHALL EARN:
2 WEEKS VACATION AFTER 1 YEAR
3 WEEKS VACATION AFTER 7 YEARS
4 WEEKS VACATION AFTER 15 YEARS
5 WEEKS VACATION AFTER 23 YEARS
PENSION: EMPLOYEES ARE COVERED UNDER THE STATE OF WISCONSIN RETIREMENT SYSTEM
01
What motivated you to apply for this position?
02
Do you have experience working with the following programs (choose all that apply):
- Microsoft Word
- Excel
- Publisher
- Power Point
- Access
- Adobe Acrobat
03
Describe classes, degrees or certifications you have received outside of high school that would qualify you for this position.
04
After reviewing the job description, specifically, what skills/experience do you bring to this position?
05
Are you fluent in any language, other than English, that may aid some of our non-English speaking customers? If so, please list.
06
Have you ever been dismissed or asked to resign from any employment?
07
If you answered 'yes' to the dismissed or asked to resign question, please state the details. If you answered 'no', please type 'N/A".
Required Question
Job Tags
Hourly pay, Full time, Work at office, Monday to Friday,