Job Description

Job Description

Job Description

We are currently seeking a Training Logistics Coordinator for a long term contracting position located in Pensacola, FL. Candidates will work a hybrid schedule, onsite 2-3 days a week. We are looking for candidates with 3-5 years of project coordination and/or training coordination.

Candidates will coordinate and liaise with Training Logistics Specialist II, Workforce Management (WFM), operational staff and training supervisors on the coordination of scheduling employee training while minimizing business disruptions. Assist with the collection of data and the preparation of monthly reports. Provide support in the collection of training utilization, and training needs assessments. Assist level II in the management of the logistics for employee training, which includes the management of the proposed training schedule (PTS). Work under close supervision. Perform moderately complex/varied tasks with limited latitude and impact.

Responsibilities

• Provide assistance in handling the scheduling requests by evaluating resources, liaising with WFM, Operational Leaders, L&D, Recruiting and Training, etc., and making applicable changes to schedules
• Assist with the coordination and execution of the operational planning of training events and meetings, which may include contracts, facilities, room reservation, staffing, technology, equipment, logistics, and other related issues
• Maintain training system, the on boarding and off-boarding logins for Trainees and Trainers, which includes Verint and the Learning Center
• Collaborate with trainers/supervisors/leadership to maintain lists for testing IDs, IT requests for training rooms, print graduation certificates, workbooks and prep class items
• Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results
• Develop and apply a sound understanding of the business unit's functions and their relationship to those of other business units
• Represent the business unit in task groups and project meetings to provide availability of resources and planning/scheduling for classes
• Work autonomously within established procedures and practices
• Identify, research, and document operational correlations, administer operational workflow and functions, and lead portions of projects that are routine within the business unit or function
• Research and synthesize data; present conclusions and recommendations to management
• Prepare summaries, analyses, reports, charts, graphs, instructions, memoranda and manuals/reference materials for benchmarking purposes or for inclusion in required EOM reports and other ad hoc reports

Qualifications

• Experience in solving administrative, operational and/or system problems and issues
• Experience in and exposure to managing multiple priorities independently and/or in a team environment to achieve goals
• Desired - Working knowledge of client's functions, philosophy, operations and organizational objectives
• Desired - Knowledge of systems and software used
• Desired - Working knowledge of state and Federal laws; industry regulations, principles, and practices; and company policies that govern the business unit's products/services
• Effective organizational and prioritization skills
• Effective skill in maintaining accuracy with attention to detail and meeting deadlines
• Effective research, analytical, and problem solving skill
• Effective skill following, interpreting and applying relevant data/instructions to guidelines, procedures, practices and regulations
• Effective skill in leading projects and/or initiatives of small to medium scope
• Effective skill in interpreting and synthesizing large amounts of information
• Effective verbal and written communication skills
• Effective word processing and spreadsheet software skills
• Effective database and presentation software skills
• Effective skill exercising initiative and using good judgment to make sound decisions
• Effective skill interacting with staff, management, vendors and members diplomatically and tactfully
• Effective skill presenting findings, conclusions, alternatives and information clearly and concisely
• Effective skill in maintaining composure and professionalism under stressful situations

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